Agropal carries out an extensive due diligence on suppliers it works with. These suppliers provide the company with all the inputs it needs for its production. The data below is collected about suppliers and is performed by the sourcing officer. Suppliers DO NOT create their own accounts. They will be added by an admin of Agropal. The onboarding is grouped into sections or headings. All fields in red are required. Suppliers will need to be approved before they can be used in the system.
| Field | Description |
|---|---|
| Company name | The name of the company that will be supplying inputs to Agropal. If they fail to enter a value for this show the message "Please enter a name of the company" |
| Address | Address of the company. If they fail to enter a value for this show the message "Please enter address of the company" |
| Location | The location or GPS address of the company. If they fail to select a value for this show the message "Please enter the location of the company". |
| Primary Contact Name | Name of the primary contact of the company. If they fail to enter this, show the message "Please enter a primary contact person for the company" |
| Primary Contact Mobile | Mobile number of the primary contact of the company. If they fail to enter a mobile, show the message "Please enter a mobile number for the primary contact" |
| Business Registration Number | The business registration number of the company. If they fail to enter a value, show the message "Please enter the business registration number" |
| The email address of the company. If they fail to enter a value, show the message "Please enter an email address" | |
| Website | The website address of the company. |
| Supplier Type | What type of supplier is this. The user needs to select one or more options from a list of defined supplier types.The available options are: Raw fruits, Primary packaging material supplier, Ingredient/processing Aids, PPEs Supplier, Secondary packaging material, Cleaning chemical supplier, Production equipment supplier, Labs, Pest management, Training, Transport, Waste, Maintenance. If they fail to select a value, show the message "Please select a supplier type" |
| Supplier Code | Unique code assigned to the supplier. Must be unique. Max 10 characters. Must be entered by the user. |
| Country | Primary country where the supplier operates. Must be selected from a dropdown of countries. |
The options below will be ticked. The user can tick multiple items. The user can also attach current versions of the certification.
| Field | Description |
|---|---|
| HACCP | |
| Organic EU | |
| Organic NOOP | |
| ISO Standard | |
| BRC | |
| IFS | |
| Global GAP | |
| Other | if the user selects this option, they will need to enter which other certifications they may have. This can be a comma separated list of certifications. The should still be able to attach versions of the certificate. |
| Field | Description |
|---|---|
| Do you have a traceability system in place? | The options for this are YES and NO. |
If user ticks yes from above, they will need to describe their traceability system or attach a document that describe their traceability system. This can be a textarea field for them to enter the details.
| Field | Description |
|---|---|
| Do you have a cleaning procedure? | The options for this are YES and NO. |
If user ticks yes from above, they will need to describe their cleaning procedure. This can be a textarea field for them to enter the details.
| Field | Description |
|---|---|
| Have you implemented a hygiene risk zoning system for your facility? | The options for this are YES and NO. |
| If yes, user will need to provide a description | |
| Have you implemented hygiene rules, including medical instructions for all workers and visitors | The options for this are YES and NO. |
| Field | Description |
|---|---|
| Do you have a designated storage area for each product/material? | The options for this are YES, NO and N/A. |
| Do you have specific storage requirement or conditions for your products/materials? | The options for this are YES, NO and N/A. |
| If yes for above, the user will need to provide a description |
| Field | Description |
|---|---|
| Do you carry out tests on your product/material at defined frequencies? | The options for this are YES and NO. |
If yes, the user will need to provide a list of the types of tests conducted on their product/material. List should allow up to 6. At least 1 should be required. The user will also need to attach the current test results of their test results.
This section only applies to raw fruit suppliers.
| Field | Description |
|---|---|
| Agrochemical | The name of the agrochemical. This should be selected from a dropdown of agrochemicals defined in the LOV. If they fail to select a value for this show the message "Please select an agrochemical" |
| Approval Status | The options for this should be APPROVED, NOT APPROVED. If they fail to select a value for this show the message "Please select an approval status" |
| Field | Description |
|---|---|
| Have you implemented measures to control chemical contamination of your product/material | The options for this are YES and NO |
| If yes for above, the user will need to provide a description | |
| Have you implemented measures to control microbial contamination of your product/material | The options for this are YES and NO |
| If yes for above, the user will need to provide a description | |
| Have you implemented measures to control foreign bodies contamination of your product/material | The options for this are YES and NO |
| If yes for above, the user will need to provide a description | |
| Have you implemented measures to prevent allergen cross-contamination of your product/material | The options for this are YES and NO |
| If yes for above, the user will need to provide a description | |
| Do you have a monitoring system to prevent food fraud or adulteration of your product/material | The options for this are YES and NO |
| If yes for above, the user will need to provide a description |
| Field | Description |
|---|---|
| Do you have an environmental policy | The options for this are YES and NO |
| Do you have health and safety guidelines | The options for this are YES and NO |
| Do you provide PPE for personnel | The options for this are YES and NO |
The options below will be ticked. The user can tick multiple items.
Have you implemented policies that address;
| Field | Description |
|---|---|
| Compliance with laws and regulation | |
| Anti-bribery and anti-corruption | |
| No discrimination | |
| No child labour/abuse | |
| Whistleblowing/confidential reporting | |
| Safe and healthy working conditions | |
| Environmental impact | |
| Social impact |
User needs to list up to 6 the product/material/services to be supplied to AGROPAL West Africa Limited. The minimum is one.
Suppliers who are onboarded need to be activated and approved before they can be listed in dropdowns. Every supplier who is created is inactive. The supplier after vetting will need to be activated. When this happens the status moves from inactive to active. An active supplier will also need to either have full approval or interim approval. An expiry date will need to be set for any supplier who is marked with interim approval. Once that date elapses, the supplier's status will change to inactive.
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